Moscow Renaissance Fair

East City Park, Moscow, ID

Saturday May 6 & Sunday May 7, 2017

Artisan Guidelines

Application due April 1

Hello artists, crafters, and service providers!

We are gearing up for the 44th annual Moscow Renaissance Fair with outstanding music and entertainment, wonderful food and beer, and unique hand-crafted arts and crafts. Admission is FREE to the public. The Moscow Renaissance Fair is a non-profit organization. Proceeds go toward supporting, developing, and advertising the Fair. We concentrate our energies on good publicity, timely planning, and securing the highest quality arts and entertainment. We are self-supporting and accept no corporate sponsorships.

The Fair is held outside under the trees at East City Park, Third and Monroe Streets, the weekend of the first Sunday in May. Craft booths operate Saturday 10 a.m. - 7 p.m. and Sunday 10 a.m. - 5 p.m., rain or shine. Main stage live music continues until nightfall. About 15 non-commercial food booths arer operated by local community organizations and a beer and wine garden, provided by a Moscow brewery, raises funds for the fair. Half the park is filled with activities for children.

The participation of artisans with unique and high-quality hand-made wares is a vital part of our festival. The Moscow Renaissance Fair maintains a high standard of vendor quality and excellence using a juried screening process that provides space for up to 125 10' x 10' crafts booths. Only original work designed and crafted by the attending artist may be sold. No imported, commercially assembled, or "kit" type items will be allowed. Items of interest to children must not be dangerous. In the spirit of encouraging positive, non-threatening play items, no children's swords, knives, sling-shots, rubber band guns or other such items will be permitted for sale.

In keeping with the spirit of the Moscow Renaissance Fair, costumes and booth decorations (anything spring-like, colorful, and festive) are encouraged. Note that this is not a medieval historical faire, but rather a celebration of the renaissance of spring.

We sincerely appreciate your cooperation in adhering to these guidelines. In order to be fair to all, artisans not following these guidelines will be asked to leave and/or will not be invited back to the Fair.

We look forward to receiving your application and to another great celebration of spring!

Moscow Renaissance Fair Web Site
At the Moscow Renaissance Fair web site, moscowrenfair.org, you can find the craft booth, food booth, and musician/performer guidelines and application forms, a map of the layout of the Fair in the park, and other information about the Fair. As planning progresses, entertainment schedules and lists of participating artisans and food vendors will be posted.
Craft categories Booth location and special needs requests
Booth spaces are assigned at the discretion of the Fair board. If you have a site preference, so indicate in the application form comment section. Provide first, second and third choices by booth number, referring to the 2017 craft booth map). Please get your requests in early if you have a strong location preference, and realize that we do our best to accommodate everyone's needs and requests, but it is generally impossible to place everyone in their first preference. Also note any special booth needs you may have.
Application
After reading these guidelines, apply online. The application form will submit correctly only if it is displayed through the link on this page.

Jury photos
Submit 4 photos of your crafts electronically as directed following submission of your application. Put hem in a .pdf file or submit each individually as a .jpg and sized 250 kb or less.

Alternatively, mail 4 photos labeled with artisan's name and address. Include a self-addressed stamped envelope if you would like your photos returned. note: include your application and booth fee checks if you are paying by check.]

Photos should clearly show your crafts; include one photo of your booth if possible. Keep in mind that presentation is important – be as professional as possible, as this is ALL the jury has to go on. Please do not send examples of work.

New for 2017: If you are a returning craftsperson, note such on the application form in the Comments section. You will not need to resubmit photos to the jury for unchanged craftwork or booth presentation.
Payment
If you will pay by PayPal/credit card (instructions here), pay your application fee at the time you apply and your booth fee after receiving notice of acceptance into the Fair.

If paying by check, mail two checks payable to Moscow Renaissance Fair, one for the non-refundable application fee and one for the booth fee. Both checks are due with your application; if you are not accepted for the fair, your booth check will be destroyed.


At The Fair


Check-in
Check in at the Vendor Hospitality Booth (see map) when you arrive. Check-in will be available Friday noon - 7 p.m. and Saturday 7 a.m. - 9 a.m. If you do not check in by 9 a.m. Saturday, your booth space may be re-assigned. At check-in, you will be issued a craft vendor ID card to receive preferred treatment at food vendors, and for access to the Vendor Hospitality Booth.
Booth set-up and take-down
Set-up of booth structures begins at noon on Friday. However, there will be no vendor vehicle unloading zones until 4 p.m. (see Street Access section below). You should not put wares or equipment in your booth on Friday. The rest of the set up begins at dawn Saturday.

Moscow Renaissance Fair cannot take responsibility for any stolen or damaged property.

The crafts portion of the Fair is 10 a.m. - 7 p.m. Saturday and 10 a.m. - 5 p.m. Sunday. Please do not break down your booth before 5 p.m. Sunday. Violation of this guideline risks your future participation in the Fair.
Street access for set-up and take-down
At check-in you will be issued a parking permit for use while unloading and loading. For unloading and loading, the streets adjacent to the park on the west (Monroe St.) and the north (First St.) will be closed to traffic Friday 4 p.m. - 7 p.m., Saturday 7 a.m. - 10 a.m., and Sunday 5 p.m. - 7 p.m. You must be actively setting up or taking down while you are parked in these areas. Do not block emergency access to the park, double park, or create blind spots.

Vehicles left parked along the park side of Monroe St. or First St. outside unloading/loading times will be subject to ticketing and/or towing by the Moscow Police Department.

We may have volunteers to help you with unloading and loading, but please don't depend on it. If you need assistance, please let us know ahead of time.
Security
Artisans are responsible for the security of their booths and the booth contents over the weekend. The Fair provides security guards overnight Friday and Saturday and the Moscow police are aware of the Fair and they will provide increased surveillance of the park over the weekend. However, Moscow Renaissance Fair cannot take responsibility for any stolen or damaged property.
Recycling & waste reduction
Artisans are responsible for cleaning up their own booth areas at break-down. We have an extensive recycling program that requires your assistance and compliance to be successful. We encourage maximum recycling and composting from our vendors and the public. Please adhere to the posted signs at the numerous recycling stations around the park, or ask Fair personnel for assistance, to keep this program running efficiently.

If you are selling edible crafts we would appreciate you using compostable service ware. Contact our recycling coordinator to order needed service ware.

Contact our recycling person (see our Contact Us page for e-mail contact, or go to the Recycling Booth at the fair) with any recycling-related questions.
Idaho sales tax forms
The Moscow Renaissance Fair will not be responsible for collecting tax money. A copy of the required Idaho state tax form will be provided at check-in. If you have an Idaho Sales Tax number, be sure to bring it to the Fair. If you don't have a tax number, you can use the temporary number provided on the form. Return the appropriate copy of the form to the Vendor Hospitality Booth prior to leaving the fair.
Vendor Hospitality Booth
The Fair will provide for vendors a hospitality booth with beverages, snacks, and power for charging phones. Please show your vendor ID card for access. Booth-sitters will be available to allow short breaks for vendors. Indicate your need for a booth sitter on the application form in the Comments section or sign up for one at the Vendor Hospitality Booth.
Miscellaneous
The Moscow Renaissance Fair is an outdoor fair that is held rain or shine. Please be sure that you have plenty of cover for yourself. We advise all vendors to come prepared for any weather. If you have a propane heater, consider bringing it. A covered booth is probably the best for this fair.

Please leave your dogs at home.

Outside alcohol is not allowed in the park.


If you intend to stay in a hotel, motel, or Bed & Breakfast in the area we suggest reserving as soon as possible as they often fill up, especially when Washington State University graduation occurs the same weekend as the Fair.

Send questions to the crafts coordinator through the Moscow Renaissance Fair Contact Us web page.

To apply, fill in and submit the online application form and then make your payments and send your photos.



Moscow Renaissance Fair | P.O. Box 8848 | Moscow, ID 83843 USA
moscowrenfair.org